System Office HR is transitioning our current forms to templates and Power Forms to be used solely via DocuSign as part of System Office’s switch from Adobe to DocuSign per IT’s announcement on May 12. To ease the transition System Office HR has been moving any forms that require HR’s signature to templates in DocuSign, as we have discontinued signing forms via email PDF documents and Adobe Sign. See the latest forms that have been transitioned to DocuSign below. As we continue our transition, please refer to the System Office HR Portal to ensure you are always using the latest form for HR action approvals. Stay tuned for more updates as we continue to improve how we serve the System Office!
For DocuSign support and troubleshooting: Please submit a help desk ticket with System Office IT at help@northcarolina.edu and include the word DocuSign in the subject line, with a short summary of the support that you need.
Temporary Employee Authorization (TEA) Form – This is a DocuSign Power Form used to obtain prior approval/authorization from System Office management, HR, and Finance to hire a temporary employee or contractor for temporary services. Permanent funding is not required for this action. This form can be found on the Recruitment and Hiring page in the System Office HR Portal.
Gifts and Awards (GAF) Form – This is a DocuSign Power Form used to obtain prior approval/authorization from System Office management, HR, and Finance for employee and non-employee gifts, awards, and honorariums, including the purchase of gift cards or e-gift certificates. This form can be found on the Finance Forms page in the System Office Finance Portal in MyApps.
Permanent Employment Change Authorization (PEA) Form – This form is utilized to obtain prior approval/authorization from System Office Management, HR and Finance to make any changes to a permanent position or employee including authorization to post a position, create a position, change a position, increase/decrease a permanent employee’s salary, or reclassify a position and/or employee, etc. This form is routed and signed via DocuSign and is only initiated by System Office HR.
Coming Soon to DocuSign: Employee Separation Form and Employee Offboarding Checklist