System Office Leave and Holidays

There are a variety of leave programs available to System Office staff to allow you to take time away from work. The System Office holiday calendar is also included here for your reference.

Holiday Schedule

Permanent UNC System Office employees, like all permanent state employees, receive 12 paid holidays each year. By law, state/university employees receive 12 paid holidays per year, and the University System may adopt alternative holiday schedules for operational needs, including 11 scheduled holidays and one floating holiday. The System Office has adopted this alternative holiday schedule to include a floating holiday each year.

Holiday2025
New Year's DayWednesday, Jan. 1
Dr. Martin Luther King Jr.'s BirthdayMonday, Jan. 20
Memorial DayMonday, May 26
Independence DayFriday, July 4
Labor DayMonday, Sept. 1
Veterans DayTuesday, Nov. 11
ThanksgivingThursday-Friday, Nov. 27-28
Winter BreakWednesday-Friday, Dec. 24-26
System Office Closed Days*Monday-Tuesday, Dec. 29-30
Download to calendar

Holiday2024
New Year's DayMonday, Jan. 1
Dr. Martin Luther King Jr.'s BirthdayMonday, Jan. 15
Spring Holiday (repurposed as floating holiday)Friday, March 29
Memorial DayMonday, May 27
Independence DayThursday, July 4
Labor DayMonday, Sept. 2
Veterans DayMonday, Nov. 11
ThanksgivingThursday-Friday, Nov. 28-29
Winter BreakMonday-Wednesday, Dec. 23-25
System Office Closed Days*Thursday-Friday, Dec. 26-27
Download to calendar

To download System Office holidays onto your work calendar, click Download to calendar under the appropriate table and do the following:

  • On a Windows computer: Double click the 2023 Holidays.ics file and select “Import.”
  • On Outlook for Mac: Drag and drop the 2023 Holidays.ics file into your Outlook window while the calendar is active.

On System Office Closed Days, System Office is closed and employees are required to use vacation or bonus leave, Personal Observance Leave, or accrued compensatory time if they do not work those days, or they may elect to work remotely with prior approval from their supervisor. Supervisors are encouraged to work with employees in scheduling the leave and in offering flexible work schedules if the work supports this arrangement. NCSEAA is exempt from the Closed Days; PBS NC may designate a limited number of staff members as essential.

Personal Observance Leave: All leave-earning System Office staff also receive one day (eight hours) of Personal Observance Leave, which can be used for any day of personal significance – including, but not limited to, days of cultural or religious importance. This leave is available on a calendar-year basis to permanent, probationary, and time-limited employees; leave is pro-rated for part-time employees. Just as with other types of leave, supervisory approval is needed before the leave can be used. If this leave is not used, it expires at the end of the calendar year and is not paid out.

System Office Floating Holiday: The System Office has repurposed the “Spring Holiday” (formerly known as the state-recognized Good Friday holiday) as a floating holiday, and the System Office will be open on the day that the Spring Holiday is annually observed. Employees may use this day to recognize any day they choose; however, using the floating holiday requires advance approval from your supervisor/manager. Employees must take the floating holiday during the calendar year or lose it and not get paid for it. If an employee uses the floating holiday and then leaves System Office prior to when the Spring Holiday is annually recognized by the State, you will be required to pay back that time.

Note: Employees are eligible for the floating holiday if they are active in a permanent position prior to the date the Spring Holiday is annually recognized.

Process for using the Floating Holiday:

Floating holidays are not automatically pre-populated in TIM as other state holidays are. Therefore, managers who have approved an employee to use their floating holiday will need to do one of the following to ensure the time is correctly recorded in TIM:

  • When the floating holiday is being used on the Spring Holiday managers can manually enter eight hours under the “Holiday” pay code in TIM before approving the employee’s timecard.
  • When the floating holiday is being used on any other day than the Spring Holiday managers can manually enter eight hours under the “Alternate Holiday” pay code in TIM before approving the employee’s timecard.

OR

  • Managers can email Kyiah Telfair with the day they have approved their employee to use their floating holiday, and she will adjust the employee’s timesheet.

It is important to know that the TIM system is configured only to allow managers the ability to code the floating holiday and not employees.

Leave Programs

Vacation and Sick Leave

SHRA Employees

Permanent employees regularly scheduled to work at least 20 or more hours per week, and who are in pay status for at least one-half of the days in a month, are eligible to earn leave. Permanent full-time employees (40 hours per week) earn vacation and sick leave according to the chart below. Employees who work less than 40 hours per week earn leave on a pro-rated basis according to the number of scheduled work hours each week. See the SHRA vacation and sick leave policies.

Years of Service

Vacation Leave

Annual Accrual

Sick Leave

Annual Accruals

 0-5

112 hours

96 hours

5-10

136 hours

96 hours

10-15

160 hours

96 hours

15-20

184 hours

96 hours

20+

208 hours

96 hours

EHRA Non-Faculty Employees

EHRA Non-Faculty employees (SAAO Tier II and IRIT classifications) receive 24 days of vacation leave and 12 days of sick leave per calendar year. The amount of annual leave is adjusted proportionately for part-time employees in covered positions who work half-time or more. Leave shall be earned on a monthly basis. The monthly earnings amount is equal to one-twelfth of the annual leave accrual rate for each month the employee works or is on an approved leave with pay at least half the working days of the month.

EHRA Non-Faculty Tier 1 Senior Academic and Administrative Officers are entitled to 26 days of vacation leave and 12 days of sick leave per calendar year.

Disclaimer

If you are transferring between the UNC System Office and a constituent institution, acceptance of leave from one institution to another varies by individual institutional policies as does leave payout.

Bonus Leave and Leave Offsetting

Civil and Community Service Leave

These leave programs allow you to be a school volunteer, attend many school-related events, and receive paid leave for jury duty.

Administrative Leave Programs

The need for administrative leave is determined by senior administrators in response to unfolding events, such as a weather-related situation.

Medical Leave / ADA Programs

If you or a member of your immediate family need additional time to deal with a serious health condition, or accommodations for a disability, programs are available.

Paid Parental Leave

Other Leave Programs

EHRA-Specific Leave Programs

To find a certain policy, go to the UNC Policy Manual and search for the bold number shown with each policy title. Most personnel policies are included in Chapter 300 of the manual.