System Office Leave and Holidays
There are a variety of leave programs available to System Office staff to allow you to take time away from work. The System Office holiday calendar is also included here for your reference.
Vacation and Sick Leave
Permanent employees regularly scheduled to work at least 20 or more hours per week, and who are in pay status for at least one-half of the days in a month, are eligible to earn leave. Permanent full-time employees (40 hours per week) earn vacation and sick leave according to the chart below. Employees who work less than 40 hours per week earn leave on a pro-rated basis according to the number of scheduled work hours each week. See the SHRA vacation and sick leave policies.
Years of Service
EHRA Non-Faculty Employees
EHRA Non-Faculty employees (SAAO Tier II and IRIT classifications) receive 24 days of vacation leave and 12 days of sick leave per calendar year. The amount of annual leave is adjusted proportionately for part-time employees in covered positions who work half-time or more. Leave shall be earned on a monthly basis. The monthly earnings amount is equal to one-twelfth of the annual leave accrual rate for each month the employee works or is on an approved leave with pay at least half the working days of the month.
EHRA Non-Faculty Tier 1 Senior Academic and Administrative Officers are entitled to 26 days of vacation leave and 12 days of sick leave per calendar year.
If you are transferring between the UNC System Office and a constituent institution, acceptance of leave from one institution to another varies by individual institutional policies as does leave payout.
Bonus Leave and Leave Offsetting
Civil and Community Service Leave
Administrative Leave Programs
Medical Leave / ADA Programs
- Resources for Employees with Medical or Other Personal Issues
- Employee's Guide for Completing Leave Request Forms
- Supervisor's Guide for Completing Leave Request Forms
- Supervisor's Guide for Managing Intermittent Leave / Reduced Schedules
- FMLA Definitions for Military Caregiver / Qualifying Exigency
Paid Parental Leave
Other Leave Programs
EHRA-Specific Leave Programs
- 300.2.9[R] Regulations on Interpreting the Special Annual Leave Bonus Appropriations Act Provisions (see section 9)
- 300.2.15 UNC Pandemic and Communicable Disease Emergency Policy (see section 15)
- EHRA Non-Faculty Policy (see Section VII)
- Senior Academic and Administrative Officer (SAAO) Policy (see Section II.D)
- Adverse Weather for EHRA Employees
Permanent UNC System Office employees, like all permanent state employees, receive 12 paid holidays each year.
|New Year's Day||Wednesday, Jan. 1|
|Martin Luther King Jr's Birthday||Monday, Jan. 20|
|Spring Holiday*||Friday, Apr. 10|
|Memorial Day||Monday, May 25|
|Independence Day||Friday, July 3|
|Labor Day||Monday, Sept. 7|
|Veterans' Day||Wednesday, Nov. 11|
|Thanksgiving||Thursday-Friday, Nov. 26-27|
|System Office Optional Closed Days**||Monday-Tuesday, Dec. 21-22|
|Winter Break||Wednesday-Friday, Dec. 23-25|
|New Year's Day||Friday, Jan. 1|
|Martin Luther King Jr's Birthday||Monday, Jan. 18|
|Spring Holiday*||Friday, Apr. 2|
|Memorial Day||Monday, May 31|
|Independence Day||Monday, July 5|
|Labor Day||Monday, Sept. 6|
|Veterans' Day||Thursday, Nov. 11|
|Thanksgiving||Thursday-Friday, Nov. 25-26|
|Winter Break||Friday, Dec. 24, Monday-Tuesday, Dec. 27-28|
|System Office Optional Closed Days**||Wednesday-Friday, Dec. 29-31|
**On System Office Optional Closed Days, the System Office will operate on a limited staffing basis. Employees may use vacation or bonus leave or accrued compensatory time. For 2020, due to the COVID pandemic, the closed days are optional at the employee’s discretion.