Holiday Schedule

Permanent UNC System Office employees, like all permanent state employees, receive 12 paid holidays each year. By law, state/university employees receive 12 paid holidays per year, and the University System may adopt alternative holiday schedules for operational needs, including 11 scheduled holidays and one floating holiday. The System Office has adopted this alternative holiday schedule to include a floating holiday each year.

To download System Office holidays onto your work calendar, click Download to calendar under the appropriate table and do the following:

• On a Windows computer: Double click the 2023 Holidays.ics file and select “Import.”
• On Outlook for Mac: Drag and drop the 2023 Holidays.ics file into your Outlook window while the calendar is active.

On System Office Closed Days, System Office is closed and employees are required to use vacation or bonus leave, Personal Observance Leave, or accrued compensatory time if they do not work those days, or they may elect to work remotely with prior approval from their supervisor. Supervisors are encouraged to work with employees in scheduling the leave and in offering flexible work schedules if the work supports this arrangement. NCSEAA is exempt from the Closed Days; PBS NC may designate a limited number of staff members as essential.

Personal Observance Leave: All leave-earning System Office staff also receive one day (eight hours) of Personal Observance Leave, which can be used for any day of personal significance – including, but not limited to, days of cultural or religious importance. This leave is available on a calendar-year basis to permanent, probationary, and time-limited employees; leave is pro-rated for part-time employees. Just as with other types of leave, supervisory approval is needed before the leave can be used. If this leave is not used, it expires at the end of the calendar year and is not paid out.

System Office Floating Holiday: The System Office has repurposed the “Spring Holiday” (formerly known as the state-recognized Good Friday holiday) as a floating holiday, and the System Office will be open on the day that the Spring Holiday is annually observed. Employees may use this day to recognize any day they choose; however, using the floating holiday requires advance approval from your supervisor/manager. Employees must take the floating holiday during the calendar year or lose it and not get paid for it. If an employee uses the floating holiday and then leaves System Office prior to when the Spring Holiday is annually recognized by the State, you will be required to pay back that time.

Note: Employees are eligible for the floating holiday if they are active in a permanent position prior to the date the Spring Holiday is annually recognized.

Process for using the Floating Holiday:

Floating holidays are not automatically pre-populated in TIM as other state holidays are. Therefore, managers who have approved an employee to use their floating holiday will need to do one of the following to ensure the time is correctly recorded in TIM:

• When the floating holiday is being used on the Spring Holiday managers can manually enter eight hours under the “Holiday” pay code in TIM before approving the employee’s timecard.
• When the floating holiday is being used on any other day than the Spring Holiday managers can manually enter eight hours under the “Alternate Holiday” pay code in TIM before approving the employee’s timecard.

OR

• Managers can email Kyiah Telfair with the day they have approved their employee to use their floating holiday, and she will adjust the employee’s timesheet.

It is important to know that the TIM system is configured only to allow managers the ability to code the floating holiday and not employees.

Leave Programs

• 300.2.9[R] Regulations on Interpreting the Special Annual Leave Bonus Appropriations Act Provisions (see section 9)
• 300.2.15 UNC Pandemic and Communicable Disease Emergency Policy (see section 15)
• EHRA Non-Faculty Policy (see Section VII)
• Senior Academic and Administrative Officer (SAAO) Policy (see Section II.D)
• Adverse Weather for EHRA Employees