Forwarded to the CHROs on Sept. 12; originally sent to the Chiefs of Staff and CFOs:
Attachments: DAVE Act Instructions to Institutions; Campus Vacancy Template
Section 2E.2 of S.L. 2025-89/HB 125, Continuing Budget Operations (or “mini-budget”), established the Division of Accountability, Value, and Efficiency (DAVE) within the Office of State Auditor (OSA). It further directs each state agency to report on positions that have been vacant for six months or more and directs DAVE to assess the continuing need for those vacant positions at each state agency.
The System Office has worked with the OSA to ensure one consistent report will be provided by the System Office for the entire University of North Carolina. Initially OSA only requested information on the System Office its affiliated entities but has recently requested that we also provide information on the constituent institutions at this time (with the understanding that statutory October 1 deadline will not be possible given the delayed request).
Attached is the OSA template for providing the vacancy information. We ask that each institution complete this template with your institution’s positions that had been vacant at least six months as of the effective date of the act – in other words, positions that became vacant on or before February 6, 2025. You should use the same methodology in identifying the positions to report that you use to complete the regular Quarterly Vacant Positions Report. On the next page is a list of the required fields (provided by OSA, with UNC notes attached) which should be helpful as a guide.
In addition to the compiled lists of positions, the System Office will be providing systemwide information on the statutes that guide our use of funds and our responsibilities under the law. We are also provided a space to describe the challenges faced in filling vacancies and how lapsed salary funds are used. We will be preparing a general response, but please feel free to reach out if you have any specific information to share on that topic.
Please send the completed template back to Andrea Poole at arpoole@northcarolina.edu no later than Friday, October 10.