Action required: Draft a campus communication on the SHRA grievance policy change in anticipation of the policy approval this month.
Contact: Chris Chiron
The State Human Resources Commission will meet Sept. 18. The university has two policies on the agenda for review.
For the Adverse Weather and Emergency Events policy, there are three changes:
- Adding language related to teleworking expectations during events to be consistent with expectations in the OSHR Teleworking Policy.
- Clarifying that anyone on pre-approved leave during an event must still use the appropriate leave source for the approved absence.
- Extending the amount of time that mandatory employees have to use their adverse weather equal time off from 12 months to 18 months to align with OSHR agency policy.
For the SHRA Employee Grievance Policy, there are also three changes:
- There was a statutory change to add an employment preference for National Guard as eligible for the formal grievance procedure.
- Clarification on which grievable issues are not eligible for the formal grievance procedure but are instead processed through the Informal Discussion / Informal Inquiry process or other alternative dispute resolution process determined by the institution.
- Edits to EEO references for consistency with current policy.
Once approved by the Commission, the policies will go to the Governor for signature, so we would expect that process completed prior to the end of September. There is a requirement for the grievance policy only that employees must be notified of the grievance policy changing at least 30 calendar days in advance of the policy revision effective date. Anticipating this, we have put an effective date of Nov. 1, 2025, for the grievance policy, so institutions should plan to communicate to SHRA employees the revised policy no later than Oct. 2.