Dear System Office Colleagues,
Please see the latest information provided below relative to remote work, parking, and keeping your information updated.
Remote Work & Work Location Arrangements:
Human Resources has been working with each Division SVP to confirm their employees’ work location arrangements as part of an annual reaffirmation process per the Flexible Work Arrangements Policy. Every System Office employee will receive an updated memo from HR via DocuSign confirming their work location arrangements in the coming weeks for both the employee and supervisor to sign.
As a reminder, the System Office has defined the following work location arrangement definitions:
- Onsite: 3 days or more onsite per week
- Hybrid: 1-2 days onsite per week
- Remote: less than 1 day onsite per week
NOTE: This policy is currently under review for updates to include these definitions, and it will be published in an upcoming HR Newsletter once updates have been completed.
Parking Utilization and Updates:
Human Resources conducted an audit of the monthly convenience parking utilization for employees who were using their convenience parking an average of less than 2 days a week last quarter, and we are working with management to reissue these convenience parking cards to employees required to be onsite 3 days or more a week per the updated Dillon Parking Policy published in March 2023. We will continue to monitor the monthly convenience parking utilization quarterly. All System Office employees will continue to benefit from free parking at the Dillon during working hours. Please see your division’s Executive Assistant or the Dillon Office Manager, Kearara Bethea, for any parking validation needs or questions.
Personal Information Updates Needed:
It is important to keep the Personal Information listed below updated in ConnectCarolina so you can stay informed, and HR can comply with certain EEO-related laws and regulations. You can update the following information in ConnectCarolina anytime; please review your records and ensure they are accurate today! For more information, please follow these instructions: ConnectCarolina Personal Information Updates.
NOTE: All information entered in ConnectCarolina is held confidential, and only appropriate Human Resources team members have access to this information. If you have any questions regarding these updates, please contact Christina Hawkins, System Office HR Director.
- Emergency Contacts – In the event of an emergency, it is important that we are able to contact an appropriate relative or friend on your behalf. If you have not provided a contact or can’t remember if you have, please do so today!
- Voluntary Self-Identification of Ethnicity, Military/Veteran Status, and/or Disability – There are certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, you are invited to self-identify within each of these categories voluntarily. Completing this information is voluntary, and we hope that you will choose to do so. Your information is confidential; no one who makes hiring decisions will see it, and completing these updates will not harm you in any way.
Thanking you in advance for your anticipated support with this.
Have a great day!
Best,
Christina Hawkins
System Office HR Director