This is a reminder that the Spring Holiday, which would be observed on Friday, March 29, is designated as a floating holiday for System Office staff. The System Office will be open on Friday, March 29. The System Office has designated the state-recognized Good Friday holiday, which will be observed this year on Friday, March 29, as an optional floating holiday for staff to use any day they choose, subject to their manager’s approval. Although the System Office will be open on Friday, March 29, employees may request through management to use their floating holiday on that day.
Floating holidays are not automatically pre-populated in TIM as other state holidays are. Therefore, managers who have approved an employee to use their floating holiday on Friday, March 29, will need to do one of the following to ensure the time is correctly recorded in TIM:
- Managers can manually enter eight hours under the “Holiday” pay code in TIM before approving the employee’s timecard.
OR
- Managers can simply email Kyiah Telfair, System Office Payroll, Leave, and TIM Administrator, to request that she adjust the employee’s timesheet with the holiday used on March 29th.
When managers approve their employees to use their floating holiday on any day other than Friday, March 29, they will need to do one of the following to ensure the TIM entry is correctly coded:
- Managers can manually enter eight hours under the “Alternate Holiday” pay code in TIM before approving the employee’s timecard.
OR
- Managers can email Kyiah Telfair with the day they have approved their employee to use their floating holiday, and she will adjust the employee’s timesheet.
The TIM system is configured to only allow managers the ability to code the floating holiday. Employees are eligible for the floating holiday if they are active in a permanent position prior to the date the Spring Holiday is annually recognized. Employees may use this day to recognize any day they choose; however, using the floating holiday requires advance approval from their supervisor/manager. Employees must take the floating holiday during the calendar year or lose it and cannot be compensated for it. If an employee uses the floating holiday and then leaves System Office prior to when the Spring Holiday is annually recognized by the State, they will be required to pay back that time.
For more information on the System Office holiday schedule for 2024 and other leave programs available to System Office staff, visit the System Office HR website. If you have any questions or concerns, please feel free to contact Christina Hawkins, System Office HR Director, via email at cchawkins@northcarolina.edu or call at (919) 843-7377.