SHRA Employees

Permanent employees regularly scheduled to work at least 20 or more hours per week, and who are in pay status for at least one-half of the days in a month, are eligible to earn leave. Permanent full-time employees (40 hours per week) earn vacation and sick leave according to the chart below. Employees who work less than 40 hours per week earn leave on a pro-rated basis according to the number of scheduled work hours each week. See the SHRA vacation and sick leave policies.

Years of Service	Vacation Leave Annual Accrual	Sick Leave Annual Accruals
0-5	112 hours	96 hours
5-10	136 hours	96 hours
10-15	160 hours	96 hours
15-20	184 hours	96 hours
20+	208 hours	96 hours

EHRA Non-Faculty Employees

EHRA Non-Faculty employees (SAAO Tier II and IRIT classifications, now collectively “Exempt Professional Staff” (EPS) positions) are entitled to 24 days of vacation (annual) leave and 12 days of sick leave per calendar year. The amount of annual leave is adjusted proportionately for part-time employees in covered positions who work half-time or more. Leave shall be earned on a monthly basis. The monthly earnings amount is equal to one-twelfth of the annual leave accrual rate for each month the employee works or is on an approved leave with pay at least half the working days of the month.

EHRA Non-Faculty Tier 1 Senior Academic and Administrative Officers (now Senior Academic and Administrative Officers (SAAOs) are entitled to 26 days of vacation (annual) leave and 12 days of sick leave per calendar year.

Leave-earning EHRA employees hired at your institution on or after January 1, 2025, are subject to the Personal Leave program rather than the Vacation (Annual Leave) program. Under Personal Leave, employees receive 26 days of personal leave (functionally the same as vacation leave). See Personal Leave section elsewhere on this page for more information.

Faculty

Twelve-month faculty are entitled to 24 days of vacation leave and 12 days of sick leave per calendar year. The amount of annual leave is adjusted proportionately for part-time faculty members in covered positions who work half-time or more. Leave is earned on a monthly basis. The monthly earnings amount is equal to one-twelfth of the annual leave accrual rate for each month the faculty member works or is on an approved least with pay at least half the working days of the month.

Nine-month faculty members do not earn either vacation or sick leave. They are eligible for paid serious illness and parental leave.

Twelve-month faculty either new to leave-earning status or hired at your institution on or after January 1, 2025 will be subject to the Personal Leave program rather than the Vacation (Annual) Leave program. See Personal Leave section else where on this page for more information.

Disclaimer

If transferring between UNC System constituent institutions, acceptance of leave from one institution to another varies by individual institutional policies as does leave payout.

To find a certain policy, go to the UNC Policy Manual and search for the bold number shown with each policy title. Most personnel policies are included in Chapter 300 of the manual.

• 300.2.9[R] Regulations on Interpreting the Special Annual Leave Bonus Appropriations Act Provisions (see section 9)
• 300.2.15 UNC Pandemic and Communicable Disease Emergency Policy (see section 15)
• EHRA Leave Policy (300.2.22)
• EHRA Leave Regulation (300.2.22.1[R])
• Adverse Weather for EHRA Employees